Agents
Property compliance checklist
Every home is checked against this list before it joins The Mallorca Collection. A home is shown as ready when every required item is verified. Each home's status lives in its Owner File, and documents are shared with partner agencies when the owner agrees.
We are not lawyers. This checklist is the standard we verify against, not legal advice. Buyers should always use their own independent lawyer.
The checklist
Items 1 to 12 are required before a home is shown as ready. Item 13 is recommended, and item 14 applies only to homes offered in shares.
| # | Area | What we check | Document | Required |
|---|---|---|---|---|
| 1 | Ownership | The seller is the registered owner, and the registry describes the home as it is | Recent nota simple from the Registro de la Propiedad | Yes |
| 2 | Charges | Mortgages, liens or embargoes, and how they are cleared at completion | Nota simple, plus the bank's statement of any outstanding mortgage | Yes |
| 3 | Cadastre | Cadastral reference, and whether cadastre, registry and the built home match (plot, m², pool, annexes) | Certificación catastral | Yes |
| 4 | Building legality | Every part of the home has a licence, is legalised, or is past the limitation period. Rural land (suelo rústico) gets extra care | Building licence and final certificate, first occupation licence or certificado de antigüedad, town hall planning certificate | Yes |
| 5 | Habitability | The home may legally be lived in. The Balearic Islands require this certificate to sell | Cédula de habitabilidad, valid or renewable | Yes |
| 6 | Energy | The energy rating every sale requires by law | Registered energy performance certificate (CEE) | Yes |
| 7 | Holiday rental | Whether there is a tourist licence (ETV), its places, and whether it can pass to the buyer. Transfer is not automatic: it must be named in the reservation contract and the deed, and the new owner must notify the authorities | ETV registration, or written confirmation that there is none | Yes, status must be known |
| 8 | Taxes and debts | Property tax (IBI), community fees and rubbish fee paid | Latest IBI receipt, community debt certificate where relevant, rubbish fee receipt | Yes |
| 9 | Utilities | Legal water (mains or registered well), sewage (mains or approved septic system), electricity with a valid bulletin | Latest bills, well registration, electrical bulletin (boletín) | Yes |
| 10 | Coast and protection | Coastal law zones, protected land or heritage listings that limit use or works | Planning certificate, coastal maps | Where relevant |
| 11 | Seller identity (KYC) | Identity of the seller and, for companies, the real owners, under Spanish anti-money-laundering rules | Passport or ID, NIE, company deeds, beneficial ownership declaration | Yes |
| 12 | Mandate and price | A signed sales mandate. One price, shown the same everywhere, from Homebase One | Signed mandate | Yes |
| 13 | Technical condition | Roof, structure, damp, pool and installations, and what move-in-ready means for this home | Our visit and photos. An independent survey when the home or the buyer needs it | Recommended |
| 14 | Co-ownership | Structure (direct title or Spanish company), share rules and the ownership agreement | Structure note and draft agreement per home | Homes sold in shares |
Status per item
An agency sees one of four statuses on each item. A home with an open issue on items 1 to 9 is not shown as ready.
| Status | Meaning |
|---|---|
| Verified | We hold the document and it matches the home |
| Pending | Requested from the owner, with the date it is expected |
| Not applicable | The item does not apply, for example no coastal limits |
| Open issue | Known and explained, with what it means for the sale |
Who does what
- Homebase collects and checks the documents, keeps the Owner File current, and shares it with the agency when the owner agrees.
- The agency shows the home and brings the buyer. It can rely on the file as our verified starting point.
- The buyer uses their own independent lawyer for the final legal check and completion. We can introduce one.
Version 01 · 2 November 2026
